“Peachtree”

                                Vendor credit memo

The purpose to prepare “vendor credit memo” is to record the “returns” of such item which were purchased in past.

To access “vendor credit memo” in Peachtree software, click on the “tasks” that is given in the task bar and click on the option of “vendor credit memo” as shown below:

Then the following screen will appear:

 Now you are required to fill some essential information to proceed further and that information is:

o   Vendors ID

o   Date

o   Credit No.

o   a/c payable

o   item

o   quantity of the item

o   description

o   GL account

o   Unit price

o   Amount

o   Job etc

You can use “look up” option for searching the vendor for ease. The option of “look up” is provided with the GL account, account payable and item as well. After completion of record, click on save.

Payment to vendors

Peachtree

                         Payment to vendors

After making the purchase order, the next step is handle payments to vendors. For this purpose, we open the software and click on “tasks” and then click on the “payments” from the given list as shown below:

Then the following screen will appear:

The important information required on this window is:

 ü Vendor’s ID

 ü Check number

 ü Date

 ü Quantity

 ü Items

 ü Description

 ü GL account

 ü Unit price

 ü Total amount

               NOTES:

 Ø  If the vendor does not exist readily then make a vendors account first from “maintain vendors” window or use magnifier to select existing vendor.

 Ø Enter all essential information and then save.

 Ø Purchase order’s items will be recorded as “apply to invoice” and the items not included in “purchase order” will be recorded as ‘apply to expenses”.

[Peachtree] purchase order

[Peachtree] purchase order:

                 PURCHASE ORDER

Click on ‘purchase order’ from the “task menu” as shown below:

The following screen will appear:

•          Enter the Vendor’s ID or to look for an existing vendor, click on the icon of magnifier which will show you the list of vendors
•         Write the PO or purchase order number in the given space
•  Select the appropriate date
•    Mention the quantity, items, description, GL account, unit price carefully and if you need some help you can use look up option available with some options

•        After completing the essential information regarding to this process, save the data by a click on save’s icon or by hitting “alt+S”