Maintain inventory items... (peachtree)

(Peachtree) Maintain inventory Items..
To open and maintain the inventory items subsidiary ledgers click on maintain menu of the Peachtree software’s top left screen and then click on Inventory item in the given menu. As following:

Then by single click on the Inventory items… the following screen will appear in at screen:

now point the header in ID’s space and give all of the necessary information required by tab. After providing the essential information, you must save it by a click on save button or hit  Alt + S.

Maintain vendor account

Maintain vendor account (Peachtree software):

Click on maintain menu and then click on the Vendors…. Option as shown below

A single click on Vendors… will results in appearance of following screen.

In which there are 4 tabs are given which are

•  General
•     Purchase default
•     Custom fields
•     History

Vendors ID and Name must be mentioned for further processing. If a vendors account does not exist already then make a new one and if exist then browse from the accounting records etc.

Other options with icons like close, save and others are same as operating chart of accounts.

1^st tab GENERAL contains information about vendor like Contact, account number and others as shown below:

2^nd tab is “purchase defaults” in which you are required to give

•  purchase representative
•     purchase account
•     And tag ID number.

The other options allow you to choose delivery method through radio options as shown below:

“Custom fields”   is the 3^rd tab of maintain vendors account.

This allows you to add some required other information about the vendors. You can change the given headings( that method is also mentioned below).

The last and 4^th tab is about “History” of vendor which tells us about the previous deals and transactions with the vendor like

• Last invoice date
•  Last invoice amount
•  Last payment date etc

 Default information of vendors:

Click on the MAINTAIN menu and then click on the DEFAULT INFORMATION and then on vendors as shown below:

A click on vendors… will results in appearance of as screen (shown below) in which there are 4 tabs menu is given as:

1. Payment terms

2. Account aging

3. Custom fields

4. 1099 settings

 The first tab of payment terms you have to choose the one out of 5 given radio options of payment in which the first two disable the credit terms given in tab and last three enable credit options as  in case of maintaining customers accounts.

The options given at the left lower corner of the screen means to give the accounts’ number of vendor if exist or make new accounts.

The 2^nd tab (shown below) of “account aging” gives you 2 radio options of aging type

1.      Invoice date

2.      Due date

Aging categories in columns can be change as required like number of days can be changed even the column headings can also be changed.

The 3^rd tab is about “custom fields” and (the screen is followed by explanation) it tells us about to add “field labels” which can be changed as well as enabled or disabled by your choice.

§  By a click on check box with leaving a tick mark means you have activated that field label and vice versa.

§  As in the below given screen, the first three options are activated while the 4^th & 5^th are disabled etc.

Default information about customers

Default information about customers:

Open Peachtree software and browse your company. Then click on the MAINTAIN at the left upper side of screen. Go on the default information in menu and click on the first option of CCUSTOMERS in the sub-menu as shown below:

Then the following screen will appear of CUSTOMERS DEFAULTS with 5 given tabs.

Click on First tab of PAYMENT TERMS where you will be given information about STANDARD TERMS & CREDIT LIMITS……

Radio options will allow you to choose only one of the given options.

Click on C.O.D and PREPAID means to disable all terms of credit sales except credit limit.

The next two options allow you to use default credit terms for sales.

The last option of DUE AT THE END OF MONTH will disable the option of NET DUE IN.

You can adjust your desired choice out of given options.

In the bottom of screen, there is option of making a new GL SALES account and DISCOUNT GL account by a double click in given space the sign that appears is +?

Then click on the 2nd tab of ACCOUNT AGING which is about the provision or information of bad debts or receivables.

If you choose INVOICE DATE then the amounts will appear as due from the day they were sold…

Option of DUE DATE will show information as the day from which the amount will be due…

You can change the number of days and column heading.

A click on the 3^rd tab of CUSTOM FIELDS is about CUSTOMERS PROSPECTS in which you can change the desired heading by given writing. If you click on the check box and leave a tick mark then it means you allow the software to show that information in CUSTOMERS PROSPECTS and vice versa.   

Then click on 4^th tab of FINANCE CHARGES which enables you to charge penalties to customers who have not paid you yet even their due dates are matured.

By a click on CHECK BOX, you enable software to start charging finance charges.

ON INVOICES means to select days limit from which the finance charges will apply.

‘Days overdue’ means to set charge rate of overdue days.

Annual interest rate and next option increases the charges while the “minimum finance charges” means to send the least standard charges if the above calculated charges are low but if the already calculated charges are more than standard or minimum limit then these will be applied.

A click on next CHECK BOX means to enables software to add interest on existing financial charges and a new account of other income can be  made etc.

Choose one option between LATE CHARGE AND FINANCE CHARGE to be shown in invoices and statements.

  Last option means to send a warning message to customer of non-payments. click on the check box and you will receive printed message.