Maintain vendor account

Maintain vendor account (Peachtree software):

Click on maintain menu and then click on the Vendors…. Option as shown below

A single click on Vendors… will results in appearance of following screen.

In which there are 4 tabs are given which are

•  General
•     Purchase default
•     Custom fields
•     History

Vendors ID and Name must be mentioned for further processing. If a vendors account does not exist already then make a new one and if exist then browse from the accounting records etc.

Other options with icons like close, save and others are same as operating chart of accounts.

1^st tab GENERAL contains information about vendor like Contact, account number and others as shown below:

2^nd tab is “purchase defaults” in which you are required to give

•  purchase representative
•     purchase account
•     And tag ID number.

The other options allow you to choose delivery method through radio options as shown below:

“Custom fields”   is the 3^rd tab of maintain vendors account.

This allows you to add some required other information about the vendors. You can change the given headings( that method is also mentioned below).

The last and 4^th tab is about “History” of vendor which tells us about the previous deals and transactions with the vendor like

• Last invoice date
•  Last invoice amount
•  Last payment date etc

 Default information of vendors:

Click on the MAINTAIN menu and then click on the DEFAULT INFORMATION and then on vendors as shown below:

A click on vendors… will results in appearance of as screen (shown below) in which there are 4 tabs menu is given as:

1. Payment terms

2. Account aging

3. Custom fields

4. 1099 settings

 The first tab of payment terms you have to choose the one out of 5 given radio options of payment in which the first two disable the credit terms given in tab and last three enable credit options as  in case of maintaining customers accounts.

The options given at the left lower corner of the screen means to give the accounts’ number of vendor if exist or make new accounts.

The 2^nd tab (shown below) of “account aging” gives you 2 radio options of aging type

1.      Invoice date

2.      Due date

Aging categories in columns can be change as required like number of days can be changed even the column headings can also be changed.

The 3^rd tab is about “custom fields” and (the screen is followed by explanation) it tells us about to add “field labels” which can be changed as well as enabled or disabled by your choice.

§  By a click on check box with leaving a tick mark means you have activated that field label and vice versa.

§  As in the below given screen, the first three options are activated while the 4^th & 5^th are disabled etc.