Inner Peace

                                                               Inner Peace

Inner Peace is that asset of human being which differentiate it from other creatures and decides the human level of a person. Inner peace can bring endless happiness and comfort to life. There are no colors and real happiness in life without inner peace. i see people looking for entertainment and enjoyment opportunities daily through others instead of finding these in themselves.
you think one can enjoy a comedy movie in cinema while having many a burden of things to share with someone but no one listens to him !! he may laughs more than others but can't enjoy the real feelings just because of that burden which is destroying him from inside.

A lot of wealth, friends or beauty can not provide inner peace but one can get it by realizing himself that
what one is?
what actually one should be or wanted to be?
what one required to be there?

 the good thing about inner peace is that everyone owns it but only few give it fair importance and rest of people compromise on this by choosing an irritating option which has no match to their personality and thoughts. for an evidence, we see the students choosing engineering while having a very good temperament for paintings just because of financial gains etc but what really happens to them is they get tired  when the time to perform comes and then they think that they were wrong and now its too late to go back. but actually its never TOO LATE for a new start, the start you once wanted,

 it is usually very difficult to take this decision because you have deeply compromised with your wrong choice and afraid of the people responses that what would they say about you ! remember 1 thing in your life that never cares for the people's views about you and never notice the appreciation and
insult by people, because both last for few time but if you develop your own rules and levels then its gonna make a lot of  positive difference not only in your life but to your loved ones as well.
avoid telling lies to overcome temporary problems,
stop creating problems for others,
make friends who really care for you,
give your life a purpose to achieve,
use your ideas even they seems so silly to others,
remember your hands are your best helpers and always try to avoid trust blindly,
never expect something in return if you did good to someone because expectations are mostly hurting,
enjoy the every moment of life but not at the cost of others' sorrows,
meet good people and visit your favorite places,
never listens to rumors and don't believe unseen things except spirituals,
always prefer your own choices irrespective to their price but value,
find your inner interests and make them more interesting,

love and respect your belongings,
never feel hesitation to apologize from your loved ones,
always try to forgive in minimum time,
do everything that makes you feel free and light.
try to match your mind or thoughts and what you actually do.
All of above suggestions will definitely helps you to find and improve your inner peace.

Maintain Global Options [Peachtree]

Maintain GLOBAL options… [Peachtree]

Click on the options in the task bar and then click Global… in the given list as shown below:

Then the following screen will appear:

FIRST TAB:

DECIMAL ENTRY options give you two radio options of

Automatic

Manual

Automatic means the software will select the appropriate option regarding decimals [in per unit prices etc] while the manual options works according to your selected preferences.

HIDE GENERAL LEDGER ACCOUNTS means you can hide account receivable, account payable and payroll entry to avoid leakage of company’s records etc.

In OTHER OPTIONS, first option enables you to save your changed data.

Next option can HIDE inactive records.

A further option enables you to avoid calculation mistakes.

GENERAL, the second tab includes:

1.     Improve performance which enables you to not print total length of reports etc  as well as can hide QUANTITY IN HAND to keep secrecy of records.

2.     LINE ITEM ENTRY DISPLAY allows you choose 1 line or 2 line space for entries.

3.     SMART DATA ENTRY means you can activate or deactivate the help of software in case of lookup buttons’ listed items.

4.     COLOR SCHEME means you can change the SOFTWARE’s theme or color scheme but after changes, you have to restart application for complete results or effects.

PEACHTREE PARTNERS, the 3^rd tab enables you to select one type of help out of three options [radio options] provided by Peachtree partner software. If you run all partners then your security levels will decreases and if you choose high level of security then few partners will work.

SPELLING, the 4^th and last TAB refers to the accuracy of spellings used by you.

If you choose CHECK SPELLING AS YOU TYPE then software will check mistakes while typing while the other option means to check at the end. Save the data and proceed. 

General Journal Entry…[Peachtree]

General Journal Entry…

Open Peachtree software and then click on the task bar and choose “General Journal Entry…”

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A click on the “General Journal Entry…” will result in appearance of following window:

Select the date properly according to the date of transaction.

In the REFERENCE section, you can only write up to 20 alphanumeric characters.

In the GL Account, you can use lookup button for existing account or you can also make new account by double clicking in the given space etc.

Choose the DEBIT or CREDIT field and mention amounts properly.

You can also write some about the JOB to whom the entry is related.

Assemblies [peachtree]

Assemblies [Peachtree]

“Assemblies” option enables us to record data of finished goods and units in hands.

To access this, click on the TASKS in the task bar as shown below:

Then click on the ASSEMBLIES and following window will appear:

Select the item you want to assemble and give ID as well as NAME of item. You can use look-up button for existing items.

Mention the date on which you want to assemble the item.

Quantity on-hand means the quantity that already exists in stock.

Quantity to Build means the quantity required by you to assemble item and it should not exceed the quantity in hand.

New Quantity means the remaining quantity after assembling.

Reason to Build enables you to record the reason of assembling of the item etc.

Sales quotation and Sales order

“Peachtree”

                 Sales quotation and Sales order

Open the Peachtree and click the “tasks” from the task bar and then click on the Quotes/Sales Orders.

As Shown below: 

When you click on the Quotes/sales Orders, you will be given further two options, click on “Quotes…” as shown above and following screen will appear:

The filling of

  o   Customer ID

  o   Quote No.

is essential for this window.

The other information to be mentioned is:

 o   Quantity

 o   Item

 o   Description

 o   Unit price etc

Then go to tasks again and click on Quotes/Sales Order and then Sales order… in subsidiary menu as shown below:

When you click on the Sales order…, the following screen will appear:

ü You are required to provide the “customers I.D” and “the S.O No:” as well as sales order number etc. Then enter

ü Quantity

ü Item

ü Unit price of the product

ü Save it.

“Peachtree”

                                Vendor credit memo

The purpose to prepare “vendor credit memo” is to record the “returns” of such item which were purchased in past.

To access “vendor credit memo” in Peachtree software, click on the “tasks” that is given in the task bar and click on the option of “vendor credit memo” as shown below:

Then the following screen will appear:

 Now you are required to fill some essential information to proceed further and that information is:

o   Vendors ID

o   Date

o   Credit No.

o   a/c payable

o   item

o   quantity of the item

o   description

o   GL account

o   Unit price

o   Amount

o   Job etc

You can use “look up” option for searching the vendor for ease. The option of “look up” is provided with the GL account, account payable and item as well. After completion of record, click on save.

Payment to vendors

Peachtree

                         Payment to vendors

After making the purchase order, the next step is handle payments to vendors. For this purpose, we open the software and click on “tasks” and then click on the “payments” from the given list as shown below:

Then the following screen will appear:

The important information required on this window is:

 ü Vendor’s ID

 ü Check number

 ü Date

 ü Quantity

 ü Items

 ü Description

 ü GL account

 ü Unit price

 ü Total amount

               NOTES:

 Ø  If the vendor does not exist readily then make a vendors account first from “maintain vendors” window or use magnifier to select existing vendor.

 Ø Enter all essential information and then save.

 Ø Purchase order’s items will be recorded as “apply to invoice” and the items not included in “purchase order” will be recorded as ‘apply to expenses”.

[Peachtree] purchase order

[Peachtree] purchase order:

                 PURCHASE ORDER

Click on ‘purchase order’ from the “task menu” as shown below:

The following screen will appear:

•          Enter the Vendor’s ID or to look for an existing vendor, click on the icon of magnifier which will show you the list of vendors
•         Write the PO or purchase order number in the given space
•  Select the appropriate date
•    Mention the quantity, items, description, GL account, unit price carefully and if you need some help you can use look up option available with some options

•        After completing the essential information regarding to this process, save the data by a click on save’s icon or by hitting “alt+S”

Maintain inventory items... (peachtree)

(Peachtree) Maintain inventory Items..
To open and maintain the inventory items subsidiary ledgers click on maintain menu of the Peachtree software’s top left screen and then click on Inventory item in the given menu. As following:

Then by single click on the Inventory items… the following screen will appear in at screen:

now point the header in ID’s space and give all of the necessary information required by tab. After providing the essential information, you must save it by a click on save button or hit  Alt + S.

Maintain vendor account

Maintain vendor account (Peachtree software):

Click on maintain menu and then click on the Vendors…. Option as shown below

A single click on Vendors… will results in appearance of following screen.

In which there are 4 tabs are given which are

•  General
•     Purchase default
•     Custom fields
•     History

Vendors ID and Name must be mentioned for further processing. If a vendors account does not exist already then make a new one and if exist then browse from the accounting records etc.

Other options with icons like close, save and others are same as operating chart of accounts.

1^st tab GENERAL contains information about vendor like Contact, account number and others as shown below:

2^nd tab is “purchase defaults” in which you are required to give

•  purchase representative
•     purchase account
•     And tag ID number.

The other options allow you to choose delivery method through radio options as shown below:

“Custom fields”   is the 3^rd tab of maintain vendors account.

This allows you to add some required other information about the vendors. You can change the given headings( that method is also mentioned below).

The last and 4^th tab is about “History” of vendor which tells us about the previous deals and transactions with the vendor like

• Last invoice date
•  Last invoice amount
•  Last payment date etc

 Default information of vendors:

Click on the MAINTAIN menu and then click on the DEFAULT INFORMATION and then on vendors as shown below:

A click on vendors… will results in appearance of as screen (shown below) in which there are 4 tabs menu is given as:

1. Payment terms

2. Account aging

3. Custom fields

4. 1099 settings

 The first tab of payment terms you have to choose the one out of 5 given radio options of payment in which the first two disable the credit terms given in tab and last three enable credit options as  in case of maintaining customers accounts.

The options given at the left lower corner of the screen means to give the accounts’ number of vendor if exist or make new accounts.

The 2^nd tab (shown below) of “account aging” gives you 2 radio options of aging type

1.      Invoice date

2.      Due date

Aging categories in columns can be change as required like number of days can be changed even the column headings can also be changed.

The 3^rd tab is about “custom fields” and (the screen is followed by explanation) it tells us about to add “field labels” which can be changed as well as enabled or disabled by your choice.

§  By a click on check box with leaving a tick mark means you have activated that field label and vice versa.

§  As in the below given screen, the first three options are activated while the 4^th & 5^th are disabled etc.

Default information about customers

Default information about customers:

Open Peachtree software and browse your company. Then click on the MAINTAIN at the left upper side of screen. Go on the default information in menu and click on the first option of CCUSTOMERS in the sub-menu as shown below:

Then the following screen will appear of CUSTOMERS DEFAULTS with 5 given tabs.

Click on First tab of PAYMENT TERMS where you will be given information about STANDARD TERMS & CREDIT LIMITS……

Radio options will allow you to choose only one of the given options.

Click on C.O.D and PREPAID means to disable all terms of credit sales except credit limit.

The next two options allow you to use default credit terms for sales.

The last option of DUE AT THE END OF MONTH will disable the option of NET DUE IN.

You can adjust your desired choice out of given options.

In the bottom of screen, there is option of making a new GL SALES account and DISCOUNT GL account by a double click in given space the sign that appears is +?

Then click on the 2nd tab of ACCOUNT AGING which is about the provision or information of bad debts or receivables.

If you choose INVOICE DATE then the amounts will appear as due from the day they were sold…

Option of DUE DATE will show information as the day from which the amount will be due…

You can change the number of days and column heading.

A click on the 3^rd tab of CUSTOM FIELDS is about CUSTOMERS PROSPECTS in which you can change the desired heading by given writing. If you click on the check box and leave a tick mark then it means you allow the software to show that information in CUSTOMERS PROSPECTS and vice versa.   

Then click on 4^th tab of FINANCE CHARGES which enables you to charge penalties to customers who have not paid you yet even their due dates are matured.

By a click on CHECK BOX, you enable software to start charging finance charges.

ON INVOICES means to select days limit from which the finance charges will apply.

‘Days overdue’ means to set charge rate of overdue days.

Annual interest rate and next option increases the charges while the “minimum finance charges” means to send the least standard charges if the above calculated charges are low but if the already calculated charges are more than standard or minimum limit then these will be applied.

A click on next CHECK BOX means to enables software to add interest on existing financial charges and a new account of other income can be  made etc.

Choose one option between LATE CHARGE AND FINANCE CHARGE to be shown in invoices and statements.

  Last option means to send a warning message to customer of non-payments. click on the check box and you will receive printed message. 

How to maintain customers on peachtree software

How to maintain customers on peachtree software :

Click on the option of MAINTAIN and then click on first option of CUSTOMER PROPECTS 

Then the following screen will appear which is about maintaining customers/prospects.

After the space given for the ID number and NAME, there are 5 TABS given below them to retain information about customer. You can fill as much information as you have about the customer like contact, address, telephone numbers & email etc.

The least information for further process is to fill ID, NAME and ‘General Ledger Sales account’ which is in 2^nd tab. Use ‘magnifier’ to take help from chart of accounts you have maintained about customer and choose the desired account to fill this blank space. You can also fill other information if you have like ‘sales rep’ & PO (post order) number etc.

The 3^rd TAB of PAYMENT DEFAULTS is about customer record of his debit or credit card if the transaction was on credit basis etc.

The 4^th tab which is “customer fields” enables us to add some additional information about the customer and we can also change the field names etc.

The last and 5^th TAB is about “customer history” in which we can see the previous records about that customer. If the customer is new then no history will be available.

Press buttons of “alt”+ “s” to save the information filled by you.

After adding required information click on “beginning balance” in first tab of GENERAL and choose your customer from “customer balances” by a single click on that  and proceed then save.

      HOW TO REMOVE MISTAKES & ERRORS

It’s almost same procedure as in “chart of accounts” to edit or remove the mistakes of ID, NAME and etc. use the icon of KEY to change ID and “magnifier” for other mistake etc.